​​FORT WORTH PANHELLENIC

alumnae panhellenic

SUGGESTED TIMELINE:
FEBRUARY|MARCH

  • Register with Fort Worth Panhellenic on our website –www.fortworthpanhellenic.com
  • Work on Resume and photos.
  • Put packets together.

APRIL

  • Master List deadline April 15th.
  • Finish your packets.
  • Begin delivering packets to ladies who are filling out a reference form or writing a letter of support.
  • If you don’t know them well, ask if they would like to meet you when you drop off your packet.
  • Tell Fort Worth Panhellenic your college choice by May 1st.

MAY

  • All packets delivered.
  • Remember to make excellent choices.
  • Happy graduation!
  • Register with your college or university Greek Life Office for Recruitment​.

HOW DO I GO THROUGH RECRUITMENT?


STEP 1 - Register with Fort Worth Panhellenic and Your College Panhellenic

A. Register with the Fort Worth Panhellenic for the Master List by going to our Register tab above.

Please register ASAP.  Our Master List Registration will close on April 15th. 

Registering with the Fort Worth Panhellenic allows us to tell sorority representatives/reference chairwomen in our area that you will be going through recruitment and helps alumnae with writing reference forms.  They will then compile and send to the proper college to ensure that your accomplishments are highlighted and publicized to the university women. Registering with the Fort Worth Panhellenic does NOT register you with your college Panhellenic. You must register separately with your university. 


B. Do not skip this step! Contact the Student Activities Office of your chosen college or university or access the Fraternity and Sorority Life page on the university's website to register with the College Panhellenic. This will have a fee. This is REQUIRED in order to participate in recruitment on your college campus, so be sure to meet the deadline! This information is typically available to students in the late spring of each year (for campuses with fall semester recruitment) and early fall (for campuses with spring semester recruitment). College Panhellenic websites are very helpful. They will have recruitment week details including dates and attire. 


STEP 2 - Find Reference and Letter of Support Writers

Begin with your family friends who are alums of national sororities. They will be familiar with the process and helpful to you.  Other sources might be a mother of one of your friends, a neighbor, a teacher, someone you have babysat for, a church member, etc. 

A Reference, while it does not guarantee an invitation to a recruitment open house at every university, is highly recommended. Some sororities also ask for an additional Letter of Support.

​A Reference is best completed by an alumna who knows you personally. If you have difficulty locating a member of a specific sorority, please contact Fort Worth Panhellenic. Most often we can assist you in locating a local alumna. 

Information packets are to be distributed to sorority alumna who will write a Reference or Letter of Support.


STEP 3 Compile and Distribute Information Packets

Before compiling information packets, verify with your Reference and Letter of Support writers of each sorority to see what they require and what your specific college requires - PAPER PACKETS OR DIGITAL PACKETS. 

Your information packet should consist of a resume, transcript and photographs. 

Resume:  This resume should be two to three pages and have as much information as possible about you. Include honors/awards received, activities/clubs involvement, community service work, leadership roles, etc. during your high school years.  It is to your advantage to include as much information as possible.

Transcript: Your transcript does not need to be an official copy, but should be current.

Photographs:  One full length photo and one close up photo are preferred. These do not need to be professional photos, informal snapshots are fine. Photographs in your packet should be recent and reflect your personality. They should not include other people, school or sports uniforms, hats, or pets.

Sorority members will use these to identify you when they meet you for the first time. Printed photographs should have a label affixed to the back with your name, high school, hometown and college attending. Digital photos should be saved according to the sororities' requirements.


Deliver or email your information packet to each reference writer and letter of support writer as early as possible. It will take her time to complete your reference form. For sororities that request paper information packets, it is suggested to place all materials in a large envelope and mail or deliver to the writer(s). For sororities that request electronic submissions, attach your resume, transcript and photos and send by email to your writer(s). 


NOTE: It is a nice touch to send a handwritten thank you note thanking the alumna for her effort.  Write the note a couple of weeks after giving them your information.  They will appreciate it and if they have not already written their reference or letter of support for you the note will serve as a reminder for them to do it.


Remember: It is the responsibility of the sorority members and NOT the potential new member to obtain these references and letters of support.  However, it is to your advantage to network among family, friends, teachers and acquaintances to secure your own references and letters of support. The Alumna who agrees to support you is responsible for mailing the reference or letter of support to their local reference chairwoman. Many of the Texas Schools and other major universities have a deadline of JUNE 1 to receive this information. You will want to be done with this early so you can enjoy your graduation activities.