STEP 3 - Compile and Distribute Information Packets
Before compiling information packets, verify with your Reference and Letter of Support writers of each sorority what they require and what your specific college requires - PAPER PACKETS OR DIGITAL PACKETS.
Your information packet should consist of a resume, transcript, photographs and a cover letter.
Resume: This resume should be two to three pages and have as much information as possible about you. Include honors/awards received, activities/clubs involvement, community service work, leadership roles, etc. during your high school years. It is to your advantage to include as much information as possible. Sample Resume
Your transcript does not need to be an official copy, but should be current.
Photographs: One full length photo and one close up photo are preferred. These do not need to be professional photos. Informal snapshots are fine. Photographs in your packet should be recent and reflect your personality. They should not include other people, school or sports uniforms, hats, or pets. Sorority members will use these to identify you when they meet you for the first time. Printed photographs should be 4x6 and have a label affixed to the back with your name, high school, hometown and college attending. Digital photos should be saved according to the sororities' requirements.
Cover Letter: A cover letter should be included with each packet, whether It Is paper or digital. A cover letter should be done for each sorority and sent to the Recommendation writer and Letters of Support writers.
Deliver or email your information packet to each Reference writer and Letter of Support writer as early as possible. It will take her time to complete your reference form. For sororities that request paper information packets, it is suggested to place all materials in a large envelope and mail or deliver to the writer(s). For sororities that request electronic submissions, attach your resume, transcript and photos and send by email to your writer(s).
It is a nice touch to send a handwritten thank you note thanking the alumna for her effort. Write the note a couple of weeks after giving them your information. They will appreciate it and if they have not already written their reference or letter of support for you the note will serve as a reminder for them to do it.
REMEMBER: It is the responsibility of the sorority members and NOT the potential new member to obtain these references and letters of support. However, it is to your advantage to network among family, friends, teachers and acquaintances to secure your own References and Letters of Support. The Alumna who agrees to support you is responsible for mailing the Reference or Letter of Support to their local reference chairwoman.Many of the Texas Schools and other major universities have a deadline of JUNE 1 to receive this information.You will want to be done with this early so you can enjoy your graduation activities.